COPPELIA 2026
FINAL NOTES FOR STAGING/DRESS REHEARSALS
AND PERFORMANCES
Dear Mountain West Ballet Families,
Performance week is here, and we are so excited to share Coppélia with all of you! Thank you for your dedication, preparation, and support throughout the season. Please read this final note carefully, as it contains important information for staging, rehearsals, and performances.
VENUE INFORMATION:
Sandy Amphitheater
1245 E. 9400 S. Sandy, Utah 84094
IMPORTANT DATES
Saturday, May 2 – Staging Rehearsal
Staging Schedule:
- 12:00 PM – 2:00 PM Act I
- 2:00 PM – 4:00 PM Act II
- 4:00 PM – 6:00 PM Act III
- Wear regular leotard and dance clothes (no nude leotards).
- Staging rehearsal will take place outside. Please dress appropriately for the weather (pants, jackets, blankets if needed).
Wednesday, May 6: Dress Rehearsal & Share the Arts Night
Call for Act I dancers: 6:30 pm. Call for Act II 7:15 & Act III 7:30 pm; end 9:30 pm
- Required make-up and hair will be checked off at Dress Rehearsal.
- Water allowed, no food.
- Full hair, makeup & costume
- Audience includes underserved community groups
Thursday ~ May 7- Outreach: call for dancers 9 am. Performance 10-11 am. ** please see
calendar for dancers participating in Outreach**
CHECK-IN / CHECK-OUT PROCEDURES: For Staging, Dress Rehearsals, and Performances
CHECK-IN: All dancers must check in upon arrival through the stage door located at the back of the Amphitheater.
Please arrive performance ready, including:
- Hair complete
- Makeup complete
- Lip color applied
- Dancewear already on under street clothes
- Audience members will enter through the west gate and will not pass the check-in table.
- Only dancers and scheduled volunteers may enter backstage areas.
- CHECK-OUT: All dancers must remain until the conclusion of the ballet and be checked out after performances. The ballet is 2 hours long.
- Ages 12 and Under: Must be checked out by a parent or guardian. Siblings may not check out dancers in this age group unless a parent has signed a waiver authorizing a teenager (age 16 or older) to check younger siblings in and out. Waivers may be signed at the check-in desk during staging or rehearsals.
- Ages 13 and Older: May check themselves in and out.
BE ON TIME, BE READY: Dancers must arrive on time for all dress rehearsals and performances. Dancers must arrive performance ready, which means:
- Dancewear already on underneath costumes
- Hair completed
- Makeup completed
- Lipstick applied before checking in
Important: Applying hairspray, lipstick, or makeup in dressing rooms risks getting products on costumes.
Dancers must wear street clothes (top and bottom) over their dancewear upon arrival. We want all dancers to present themselves professionally
Costume, Hair, & Makeup Requirements
- Specific requirements are on www.mountainwestballet.org.
- Items to be Checked off:
At Dress: Required Hair and makeup, The adult that is doing the dancer’s hair and makeup must accompany the dancer to dress rehearsal.
Staging : Required Leotard, tights, shoes and lip color. If you didn’t bring your items to fittings, please contact Kate @
- No nail polish, earrings, or jewelry allowed.
- Hair nets are mandatory unless style prevents it.
- Avoid bright/unusual hair color. Dancers with unnatural hair color will not be permitted to dance.
RESPECT AND CONDUCT EXPECTATIONS:
- Dancers and families must show respect to Artistic Staff, cast members, volunteers, and others involved in the production. Excessive talking, tardiness, disruptive behavior, or failure to follow directions may result in dismissal. Parents—please review expectations with your dancers. Disrespect will not be tolerated.
- Anyone who damages props, costumes, or scenery will be held liable for replacement costs.
- No eating or drinking is allowed while in costume or in dressing/holding areas. Costumes are costly and often part of a matching set—damage may require replacing the full set at your expense.
Cast Party
- Date/Time: Saturday, May 9: 5:00-6:00 PM.
- Location: held in the grassy area just north of the dancers’ entrance of the Amphitheater (not at the park next to the water feature).
- Details:
Cast and crew only. Dancers receive souvenir posters (bring markers for autographs).
For Dancers in the 3:00 PM Matinee:
Dancers 12 and under must be checked out by a parent/guardian after the matinee to attend the Gala.
Dancers 13 and older may check themselves out after the matinee.
No volunteers are available to supervise dancers after the matinee ends.
Sibling Exception for the Gala:
Siblings 13+ may check out siblings 12 and under for the Gala only (not for rehearsals or other performances).
This exception does not apply to cousins or carpool friends.
Parental Responsibility: Parents are responsible for their dancers during the Gala. MWB Board Members and volunteers are not responsible.
Volunteer Instructions
- All volunteers (except ticket booth and Gala volunteers) check in at the check in desk (same as the dancers).
- Ticket Booth - Go directly to the ticket booth. Gala Volunteers : go to the pavilion by the parking lot;
- Training: Instructions will be provided upon arrival.
- Check-Out: Return your badge when your shift ends.
- Responsibilities:
- Arrive on time, stay the entire shift, and do not bring guests/other children
- If unavailable, find your own replacement (family, friend, or parent). Board members cannot provide substitutes.
- Parent Helpers:
- Stay until all assigned dancers check out, even if your group performs in Act I.
- Arrive at Act I call time to supervise early check-ins.
- Quiet activities are allowed to entertain dancer
Tickets
- Purchase tickets online at www.mountainwestballet.org.
- Tickets are only available online or at the theater box office 1 hour prior to performances.
Photos
- Stage Photos will be available on the website Photo Gallery shortly after the production ends. To access the gallery, please read the article “Photo Gallery” under the “dancers” section of the website.
- *Photos may only be taken in the holding areas and dressing rooms. These photos may be posted online but credit must be given to MWB (which means you must include this language “Costumes copyright Mountain West Ballet (MWB)”) Photo Courtesy of Mountain West Ballet (MWB)”)
- Photos/Videos: NO photos or videos in the auditorium, backstage, or on stage.
PERFORMANCES:
Thursday, May 7 ~ 1st Performance - call for Act I dancers: 6:30 pm. Call for Act II 7:15 & Act III: 7:30 pm; Performance starts: 7:30 pm
Friday, May 8 ~ 2nd performance – call for Act I dancers: 6:30 pm. Call for Act II 7:15 & Act III: 7:30 pm Performance starts: 7:30 pm
Saturday, May 9 ~ 3rd Performance - Call for Act I dancers: 2:00 pm. Call for Act II 2:45 & III dancers 3:00 pm: Performance starts: 3 pm
Saturday, May 9 ~ 4th Performance– call for Act I dancers: 6:30 pm. Call for Act II 7:15 & Act III 7:30pm. Performance starts: 7:30 pm
MWB Boutique
- Check out the boutique before or after performances for wonderful Coppelia themed gifts and presentation flowers for your dancer. Your support helps our productions maintain their professional quality and helps us grow!
Find the perfect gift for your fellow dancers or a special memento for yourself! - With everything priced at $10 or less, you can purchase a gift without breaking the bank. Choose from fun "cast-a-grams" to send sweet messages to your friends or find a treasure to remember this special Nutcracker season.
THANK YOU
Thank you for helping us create a smooth, professional, and joyful performance week. We are so proud of these dancers and grateful for the wonderful families who support them.
We cannot wait to share Coppélia with you!
